Declaration of Home Town or Permanent address in Service Record – How to change?

All Central Government employees are mandatory to submit their permanent residential address while on joining duty. The location of the address entered in the Service Record as Home Town. Once declared the Home Town and accepted by the Controlling Officer shall be treated as final. In exceptional circumstances, there is a chance to change the Home Town in Service Records only one time in entire service.

Why is so much emphasis on this issue?

The declaration of Home Town is connecting with the scheme of Leave Travel Concession. The Scheme is allowed to travel to home town by road, rail or air as per entitlement and back. Fares for journeys between the office and home town, both ways will be reimbursed in full amount. LTC is also allowed to travel to a selected place within India once in four years with their dependents. So, Home Town declaration is one of the important aspects while joining in Government Services.

Now let’s see, what says CCS Rule on this subject…

Change of Hometown Address

“Hometown” means the town, village or any other place declared as such by the Government servant and accepted by the controlling officer.

The hometown once declared and accepted by the controlling officer shall be treated as final. Though, there is a chance in a lifetime to change the Hometown address in service records with submitting the appropriate documents. Generally, once declared his hometown address by an employee, it is initially may be accepted. But, a detailed check may be applied only when he seeks a change. Rules says some criteria to determine whether his deceleration may be accepted.

Change of Hometown.- The hometown once declared and accepted by the controlling officer shall be treated as final. In exceptional circumstances, the Head of the Department or if the Government servant himself is the Head of the Department, the Administrative Ministry, may authorize a change in such declaration provided that such a change shall not be made more than once during the service of a Government servant.

Govt. of India Decisions

(1) From time to time enquiries have been received as to how exactly the “home town” should be determined. The conditions of ownership of property and permanent residence of relatives laid down in para 1 (4) of this Ministry’s Office Memorandum of 11th October, 1956 are only illustrative and not exhaustive for determining one’s home town.

The correct test to determine whether a place declared by a Government servant may be accepted as his hometown or not is to check whether it is the place where the Govt. servant would normally reside but for his absence from such a station for service under Government. The criteria mentioned below may, therefore, be applied to determine whether the Govt. servant’s declaration may be accepted

(i) Whether the place declared by Government servant is the one which requires his physical presence at intervals for discharging various domestic and social obligations, and if so, whether after his entry into service, the Government servant had been visiting that place frequently.

(ii) Whether the Government servant owns residential property in that place or whether he is a member of a joint family having such property there.

(iii) Whether his near relations are resident in that place.

(iv) Whether, prior to his entry into Government service, the Government servant had been living there for some years.

NOTE.- The criteria, one after the other, need be applied only in cases where the immediately preceding criterion is not satisfied.

Where the Government servant or the family of which he is a member owns a residential or landed property in more than one place, it is left to the Government servant to make a choice giving reasons for the same, provided that the decision of the Controlling Officer whether or not to accept such place as the hometown of the Government servant shall be final.

Where the presence of near relations at a particular place is to be the determining criterion for the acceptance of declaration of ‘hometown’ the presence of near relations should be a more or less permanent nature.

2. It has been decided, in view of the comprehensive revised definition of “home town”, to give further opportunity to declare the home towns afresh within a time limit (i.e. by the 31st October, 1958) to all those who might be affected by the revised definition (e.g. whose earlier declarations were rejected but who would now become eligible to declare particular places as their hometowns, or who might like to have a change affected in the light of the revised criteria).

Such fresh declaration after approval by the Controlling Officer will be treated as the “first declaration” and not as a change of declaration in terms of para 1 (4) of this Ministry’s Office Memorandum No.43/1/56-Estt. Part II, dated the 11th October, 1956.

3. Those Government servants who because of the revised definition now become eligible for the leave travel concession would, however, be eligible only for the concessions commencing from the one relating to the 1958-59 block. (MHA OM No. 43/15/57-Ests. (A) dated 24.6.1958)

Application Format for Change of Home Town

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Message Title: Change of Home Town while availing LTC – Army Officers

Message : CGDA Office vide their letter No. AT/IV/4462/Claim/III dated 17/07/2019 have clarified to accept change of Home Town in respect of Army Officers at par with Defence Civilians, and for making the similar provisions of Defence Civilians at Rule 190(5) (ii) TR applicable to Army Officers also. Hence, such cases will be regulated as under:

a. Home town once declared will be treated as final, and the same will be referred to while admitting Home Town LTC claims.

b. In case any change is to be notified through Part II orders and Home Town LTC claim submitted for the changed Home Town, the sanction of Head of Department, or if the officer himself is the Head of Department then sanction of MoD will invariably be enclosed with LTC claim.

c. The change of Home Town is permissible in exceptional circumstances and the change will not be made more than once in the entire service of the officer.

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Direct Air Travel allowed from their headquarter to the place of visit on LTC for Central Government employees with some restriction.

Relaxation to travel by air to visit NER, J&K and A&N – DoPT’s Clarification orders on 20.6.2019

Direct Air Travel to Selected Place on LTC

Central Government employees and their dependents are enjoying air travel to Jammu and Kashmir, North East Region and Andaman and Nicobar islands last few years.They are allowed to travel by air in the following sectors only…

From Kolkata and Guwahati to any place of North East Region

From Kolkata, Chennia and Visakhapatnam to Port Blair

From Delhi and Amritsar too any place of Jammu & Kashmir

Entitlement for Journeys on Tour or Training are prescribed in the below table as per the 7th Pay Commission pay matrix

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Employees who are in 7th CPC Pay Matrix Level 5 and below are classified as Non-Entitlement of Air Travel.

Department of Personnel and Training issued orders on Leave Travel Concession for Central Government employees and their dependents regarding Air Travel while on LTC from their Headquarter to Selective Place of visit on 20th June 2019.

As per the order, non entitled employees are allowed to direct travel from their headquarter by Air to North East Region, Jammu and Kashmir and Andaman Nicobar Islands. But the reimbursement of fare to the non entitled (Air Travel) employee will be calculated as two aspects.

Entitled rail fare from Headquarter to the nearest railway station of selected place (ie., Kolkata, Guwahati, Delhi, Amritsar, Chennai and Visakahpatnam). And the LTC-80 Scheme Economy Class air fare from the railway station (nearest Airport) to the selected place of visit on LTC.

The eligible reimbursement amount for the above case will be adding of Train Fare plus Air Fare as per the LTC 80 Scheme. In case of the actual direct air fare from the headquarter to the selected place of visit on LTC is less the above amount then the direct air fare only reimbursed.

Source: https://paymatrixtables.com/

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Leave Travel Concession for CG Employees: Air India New Fare Updated List June 2018

A new updated fare table has been published by the Air India. This updated fare list mainly to CG employees, State Govt employees and other eligible employees for availing Leave Travel Concession by air travel.

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Features of LTC Concession by Air India

Eligibility: Employees of the State and Central Governments/ Public sector undertaking travelling on leave. Employees of the Educational Institutions recognized by Central/ State Govt or affiliated to any University/ Educational board are also eligible.
Required Documents: Official ID card. Family members to carry the copy of the same.

Discount: Specified fare.

Travel: Any sector within India.

Ticket Validity: 1 Year from date of issue

Advance Purchase: Not required. Ticket can be purchased any time

Children: No discount applies.

Infant: (Under 2 years) 1st accompanying Infant – Rs.1000 per coupon, Plus applicable taxes. 2nd and more Infants, no discount permissible.

Date/Flight change, Cancellation & Refund: Permitted – Fee applies

In case the relevant ID / documents are not presented at the time of check in or at the boarding gate, the basic fare will be forfeited and the tickets will become non refundable (only taxes & levies will be refunded). Boarding will be denied if the identity proof is not provided at the time of check in and at the boarding gate.

Applicable Fares as on May 2019

LTC-80: Air India Domestic Fare for May 2019

Basic Fare Basic Fare

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