KENDRIYA VIDYALAYA SANGATHAN
18, Institutional Area, shaheed Jeet Singh Marg
New Delhi 110016
Fax: 26514179 TEL: 26569100
Website:www.kvsangathan.nic.in

F.110334/1/2012-KVS HQ/Acad/Pt File II

Date: 12/02/2016

OFFICE ORDER

In continuation to this office letter of even number dated 23.12.2015, it has been decided by the competent authority to Re-Schedule Summer Vacation of Ernakulam, Ahmedabad, Mumbai, Bangalore, Chennai, Hyderabad, Jabalpur, Raipur, Bhubaneswar and Kolkata including A&N Isands) for the Session 2016-17 as under:
Other details of the said letter will remain the same.

sd/-
(Dr Shachi Kant)
Joint Commissioner (Trg.)

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KENDRIYA VIDYALAYA SANGATHAN – GUIDELINES FOR ADMISSION IN KENDRIYA VIDYALAYAS

PART- A

GENERAL GUIDELINES

1. In supersession of all the guidelines governing admissions in Kendriya Vidyalayas that have been issued in the past, the following guidelines are issued to regulate admissions in the Kendriya Vidyalayas with effect from the academic session 2014-15. These guidelines are not applicable to Kendriya Vidyalayas located abroad.

2. DEFINITIONS

Unless the context suggests otherwise, the definition of the following terms used in these guidelines would be as below:-
(i) CENTRAL GOVERNMENT EMPLOYEES: An employee who draws his emoluments from the consolidated fund of India.

(ii) TRANSFERABLE: An employee who has been transferred at least once in the preceding 7 years shall be deemed to be transferable.

(iii) TRANSFER: An employee would be treated as transferred only if he/she has been transferred by the competent authority from one place/urban agglomeration to another place/urban agglomeration which is at a distance of at least 20 kms. and minimum period of stay at a place should be six months.

(iv) AUTONOMOUS BODIES / PUBLIC SECTOR UNDERTAKINGS: Organizations which are fully financed by the government or where the government share is more than 51 per cent would be deemed to be autonomous bodies/ public sector undertakings.

3. PRIORITIES IN ADMISSION

The following priorities shall be followed in granting admissions:-

(A) KENDRIYA VIDYALAYAS UNDER CIVIL/DEFENCE SECTOR:

1. Children of transferable and non-transferable Central government employees and children of ex- servicemen. This will also include children of Foreign National officials, who come on deputation or transfer to India on invitation by Govt. of India.

2. Children of transferable and non-transferable employees of Autonomous Bodies / Public Sector Undertaking/Institute of Higher Learning of the Government of India.

3. Children of transferable and non-transferable State Government employees.

4. Children of transferable and non-transferable employees of Autonomous Bodies/ Public Sector Undertakings/Institute of Higher Learning of the State Governments.

5. Children from any other category including the children of Foreign Nationals who are located in India due to their work or for any personal reasons. The children of Foreign Nationals would be considered only in case there are no Children of Indian Nationals waitlisted for admission.

Note: Preference in Admission to wards will be based on the number of transfers of the parents in the last 7 years.

(B) KENDRIYA VIDYALAYAS UNDER PUBLIC SECTOR UNDERTAKINGS/ INSTITUTES OF HIGHER LEARNING:

1. Children and grandchildren of employees of the Project Sector/Institutes of Higher Learning which are the sponsors of the Vidyalaya, Children of Project employees & Post Graduate students who are working on long term research projects, Children of regular Council of Wardens (COW) employees and children and grand children of retired employees.

Note: Preference in Admission will be given to children of serving employees, grand children of serving employees and children and grand children of retired employees in that order.

2. Children of transferable and non-transferable Central government employees and children of ex- servicemen. This will also include children of Foreign National officials, who come on deputation or transfer to India on invitation by Govt. of India.

3. Children of transferable and non-transferable employees of Autonomous Bodies/Public Sector Undertaking/Institute of Higher Learning of the Government of India.

4. Children of transferable and non-transferable State Government employees.

5. Children of transferable and non-transferable employees of Autonomous Bodies/ Public Sector Undertakings/Institute of Higher Learning of the State Governments.

6. Children from any other category including the children of Foreign Nationals who are located in India due to their work or for any personal reasons. The Children of Foreign Nationals would be considered only in case there are no children of Indian Nationals waitlisted for admission.

Note: Preference in Admission to wards will be granted based on the number of transfers of the parents in the last 7 years.

4. ELIGIBLE AGE FOR ADMISSION

A Child must be 5 years old as on 31st March in the academic year in which admission is sought for Class I.(Child born on 1st April should also be considered.)

A. The minimum and maximum age limit for admission in Kendriya Vidyalayas in various classes is given below:

Note: The maximum age limit can be relaxed by two years in case of Physically Challenged children by the Principal.

B. There is no age restriction for admission to Class XI provided the student is seeking admission in the year of passing Class X examination. Similarly, there will be no upper & lower age limit for admission to class XII provided there has been no break in the continuous study of the student after passing class XI.

5. CLASS STRENGTH AND COMPETENT AUTHORITIES

6. RESERVATIONS IN ADMISSION

A. SCHEDULED CASTE AND SCHEDULED TRIBE CATEGORY

15% seats for Scheduled Caste and 7.5% seats for Scheduled Tribes shall be reserved in all fresh admissions in all Kendriya Vidyalayas.

B. PHYSICALLY CHALLENGED CATEGORY

3% seats of total available seats for fresh admission will be horizontally reserved for Differently Abled-children as per the provisions of RTE Act, 2009 read in conjunction with Persons with Disabilities (Equal Opportunities, Protection of Rights and Full Participation) Act, 1995.

7. ADMISSION WITH KV TRANSFER CERTIFICATE INCLUDING LOCAL TRANSFER (TC).

(i) Admission of children with KV TC will be automatic (over and above Class strength) if the parent has been transferred from one station to another. When the class strength reaches 55, the efforts should be initiated to open additional sections.

(ii) Defence personnel and Para-military Forces who shift their families to a station of their choice whenever they are transferred to some non-family areas or posted in Naxal affected areas, can admit their children on KV TC in a KV located at the station where they will keep their family.

(iii) In all other cases where transfer of the parent is not involved, the admission with KV TC would be done only with the prior approval of the Deputy Commissioner of the region concerned.

(iv) All cases of local transfer on KV TC will be done with the approval of DC concerned on merit.

(v) A student with KV TC may also be permitted in project KVs only up to class strength of 45 with the prior concurrence of Chairman, VMC. Beyond this no admission on KV TC would be done in project schools. However, Deputy Commissioner of the region is empowered to allow admission in the project/nearest KV in extremely deserving cases.

8. EQUIVALENCE OF N.I.O.S / STATE BOARDS / ICSE FOR ADMISSION IN CLASS XI IN KENDRIYA VIDYALAYAS

The students of State Boards/ICSE/NIOS where marks are awarded be considered for admission in class XI if vacancies exist. The marks awarded in various subjects are considered against the corresponding Grade awarded by CBSE.

* Marks of different subjects are to be converted into grades as per CBSE norms as given below:
Conversion of marks into Grades:

9. ADMISSION FOR CLASS X AND XII

Admissions to class X & XII, other than KV students, will be entertained subject to availability of vacancies. Such admissions to class X and XII will be considered by the Deputy Commissioner of the Region concerned, only if, the average strength in class X/XII is below 40.This will further be subject to the following conditions:

i) The child has been in the same course of studies i.e. in a CBSE-affiliated school.

ii) For Class X, the child must have obtained not less than 6.5 CGPA in class IX (CGPA be calculated as per formula applied by CBSE in class X). For admission to class XII, 55% marks in class XI examination is mandatory.

iii) The child should OTHERWISE be eligible as per KVS admission guidelines.

iv) The combinations of subjects opted by the student are available in Kendriya Vidyalayas.

10. ADMISSION OF CHILDREN STUDYING ABROAD

A KV Student, who went abroad with his parents on their deputation to a foreign country, will be admitted to corresponding class on their return to India by the Principal of Kendriya Vidyalaya concerned.

Note: In case of any issue related to the interpretation of admission Guidelines, the decision of Commissioner KVS, will be final.

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KENDRIYA VIDYALAYA SANGATHAN
18, Institutional Area, Shaheed Jeet Singh Marg
New Delhi 110 116
Fax:26514170, Tel:26858570
e-mail:kvssao@hub.nic.in
website: www.kvsangathan.nic.in

F.No.11086/01/2012-KVS HQ (Admn.II)/793-805

Dated: 21.08.2015

OFFICE MEMORANDUM

Subject: Extension of CGHS facilities to the retired employees of Kendriya Vidyalaya Sangathan – regarding.

Consequent upon KVS proposal of even No dated 01.05.2015 routed through Ministry of HRD, the Director, Ministry of Health and Family Welfare CGHS (P) Section, Government of India,Nirman Bhawan, New Delhi vide office memorandum No.S 11016/8/2015-CGHS (P) dated 29.05.2015 has conveyed the decision of the Ministry regarding extension of CGHS facilities to the retired employees of Kendriya Vidyalaya Sangathan (KVS) with the following guidelines:-

a. CGHS facilities shall be extended to the retired employees of KVS only in Delhi/NCR. They will be entitled to OPD facilities and medicines from CGHS dispensaries in Delhi/NCR only on the same lines as is being done in case of serving employees of KVS.

b. They may avail treatment from CGHS empanelled hospitals at CGHS approved rates. The medical expenses for IPD/hospitalization treatment will be borne by KVS and they will not be eligible for cashless medical facilities.

c. The pensioner’s card will be issued to those pensioners who have been recommended by KVS and on payment of service charges on cost to cost basis in advance on yearly basis at the rates determined by Department of Health and Family Welfare in consultation with O/o the Chief Advisor (Cost), Department of Expenditure, Ministry of Finance.

d. The CGHS membership card will have to be renewed annually by KVS in advance for both serving as well as retired employees (wherever applicable). Failure to renew the CGHS membership within the specified time period will lead to de-activation of the CGHS card.

e. There is no provision for issue of life-time CGHS cards to the pensioner beneficiaries of KVS.

The CGHS facilities have been extended to the retired employees of KVS as per the terms and conditions laid down in the aforesaid Memorandum with the following conditions:-

The retired employees of KVS residing in Delhi/NCR and whose serving counter parts are covered by CGHS medical facilities in Delhi/NCR can opt for this scheme. The details of such posts covered by CGHS medical facilities are given in Annexure – I.

The rate of contributions in such cases will be determined by the Department of Health & Family Welfare from time to time with reference to the grade pay drawn by the KVS employee at the time of retirement/death. The present rates of contribution are as under:-

The willing retired employee(s)/family members (if otherwise eligible) may submit their application in prescribed proforma (Available on CGHS website msotransparent.nic.in with link Circulars) along with Demand Draft of his/her own subscription, self attested copy of relevant documents to the respective authority from where the terminal benefits were settled (Pension Sanctioning Authority of KVS HQ/Deputy Commissioner, Regional office as the case may be applicable).

The Deputy Commissioner of the Region concerned, after detailed cross verification and examining the case will forward such duly completed application(s) to the joint commissioner (pers.) KVS, Headquarters along with prescribed contribution in the form of Demand Draft/Cheque equivalent to one year CGHS subscription in favour of “Kendriya Vidyalaya Sangathan (HQ)”.

In respect of officers/employees of KVS, HQ, such request applications will be processed by the Deputy Commissioner (Finance) who looks after the pension section and who will forward the same with all necessary documents to the joint commissioner (Pers.), KVS. The payment of Fixed Medical Allowance will be discontinued by the concerned pension sanctioning authority in KVS/Regional Office from the date of receipt of CGHS card in K.V.S. on case to case basis, after due verification. The reimbursement of medical claims of beneficiaries, if any, will be done by respective Regional Office as per rules. It will take effect from the date of issue. This issues with the approval of Commissioner, KVS.

sd/-
(Dr.E.PRABHAKAR)
JOINT COMMISSIONER (PERS.)

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KENDRIYA VIDYALAYA SANGATHAN (HQ)
18, Institutional Area, S.J. Marg,
New Delhi-110016.

F. No. 11090-50/2015KVS (S&S)

Date: 15.06.2015

The Deputy Commissioner/Director
Kendriya Vidyalaya Sangathan,
All Regional Offices/All ZlETs

IMPORTANT

Subject: Implementation of Common Biometric Attendance System

Madam/Sir,

As a part of the “Digital India” program of Government of India, it has been decided to implement common Biometric Attendance System (BAS) which will enable an employee to register attendance by simply presenting his I her biometric (finger print/ Iris) which will be authenticated online by doing one to one match with the bio-metric stored in the UIDAI data base against the employee’s Aadhaar number. This Aadhaar Enabled Biometric Attendance System needs only Aadhaar number, basic demographic details and a photograph of the user at the time of user registration which can be done by employee himself I herself by simple web based system. The biometric details are already available with the UIDAI which are then used for authentication.

2. To overcome the challenges in the present attendance systems, Common Biometric Attendanc System is envisaged with following featuree:

2.1 Cloud-based attendance software installed and operated from NIC National Data Centre
(Further details can be noted from para 2 of “On-boarding Manual for Biometric Attendance System” which is available on the ‘attendance.gov,in’ web site)

2.2 Dedicated secure connectivity will be provided between National Data Centre & UIDAI Data Centre by NIC for authentication.

2.3 All Ministries I Departments I subordinate organisations can access the system using the NIC network provided in the Bhawans.

2.4 Offices using the system will install biometric enabled terminals I devices to mark the attendance; the number and location of required devices will be assessed by the offices; the offices concerned will be responsible for day-today maintenance of the devices.

2.5 Connectivity of the devices /terminals will be established through Wi-Fi I GPRS.

2.6 Customised reporting formats for various levels of employees will be developed by UIDAI/ NIC.

2.7 Facility for centralised compilation and publication of attendance data in public domain will be provided as per requirements.

3. This setup costs extremely less and management information system does not require any resources or manual intervention. To facilitate the implementation and thereafter operate the Biometric Attendance System (BAS), it is desired to nominate a Nodal Officer (NO) for acting as a Single Point of Contract (SPoC) for driving the Boimetric attendance initiative. The Deputy Commissioner will be the Nodal Officer in case of Regional Offices. The Director will be the Nodal Officer in case of ZIETs and Principal shall be the Nodal Officer in case of Kendriya Vidyalaya concerned. The Nodal Officer shall be responsible for:-

3.1 Monitoring and co-coordinating with the stakeholders for smooth functioning of the Biometric Attendance System

3.2 providing update facility for bio-metric updating in case of poor bio-metric capture during enrolment process and in cases where there are failure in detecting the fingerprints by organising Aadhaar camps.

3.3 Organising special Aadhaar Enrolment Camps (AECs), if considerable numbers of employees are not able to register on the portal due to nonavailability of Aadhaar numbers.

3.4 Aadhaar number generation for the enrolments done in the AECs.

3.5 e-Aadhaar access.

3.6 Best Finger Detection and other Aadhaar related issues.

3.7 The Nodal Officers concerned are required to register the Unit online (once) on the portal for using attendance.gov.in by giving number of employees and their existing website name. Once the registration of the KVS unit (i.e Regional Office/ZIET/KV, as the case may be) is complete, the name of Unit concerned will be listed in the portal for enrolment of the employees and generation of various types of reports pertaining to that Unit.
(For further details and steps for on-boarding the unit in the attendance portal can be found in Appendix ‘B’ of para 5.2 of On-boarding Manual for Biometric Attendance System-)

3.8 Subsequent step after registration of Unit concerned is, registration of employees. The employees of the Unit concerned are required to do online registration on attendance.gov.in portal for enabling them to mark attendance. The employees need to fill an online form using the fink ‘Employees Registration’ on the attendance portal. After the quality check y the UIDAI I Nodal Officer the employee becomes active in the attendance portal and can mark its attendance through the devices installed.
(The details required for on boarding of employees in the attendance portal can be found in Appendix ‘C’ of para 5.3 to 5.6 of ‘On-boarding Manual for Biometric Attendance System’·)

4. In the first phase of implementation, approximately 150 Central Government Organisations have on boarded about 50,000 employees on common attendance portal {attendance.gov.in). 1000 wall mounted bio-metric attendance terminals, 5000 finger prints scanning devices and 200 IRIS devices have been procured through an open tender process floated by NICS I for 100 Government Bhawans I buildings. In the second phase of the program, the Gol has proposed that Central Government organisations shall use the common biometric attendance portal, which is hosted at NIC data center and shall procure I maintain biometric attendance terminals and desktop fingerprint scanning devices I IRIS devices in a decentralised manner, through open tenders, DGS&D rate contract & NICSI empanelled vendors. The Central Government Organisations shall procure the required Wi-Fi Access point for enabling network connectivity in the biometric attendance terminals through DGS&D rate contract.
(Further details for the plan of action can be noted from para 4, 5.7 of On-boarding Manual for Biometric Attendance System-)

5. It is estimated that for every 50 employees, one wall mounted bio-metric attendance terminal would be required and one finger print scanning device on a desktop would be sufficient for a unit (i.e. RO/ZIET/KV). Therefore, the total requirement of wall mounted biometric terminals as well as desktop devices could be estimated based on the total number of employees. However, depending upon the justified ground – based circumstances, the additional number of such devices can be
procured for the smooth implementation of the BAS. The device(s) [i.e. wall mounted bio-metric attendance terminals, desktop finger print and iris scanning devices] can be procured through following methods:-

5.1 NICSI – devices are readily available for procurement through tho empanelled venders.

5.2 OPEN TENDERS devises can also be procured through open tenders but device specification should adhered to as appended in Appendix ‘D’ of the On-boarding Manual for Biometric Attendance System.

5.3 DGS&D – rate contracts are being finalised,. However, present status may be inquired at your level and document(s) in this regard be kept in your office record before taking further action.
( Tlw Indicative specifications ot tile devices required for the Installation of the BAS can be found in Appendix ‘D’ of the On-boarding Manuel for Biometric Attendance System·)

6. The bio-metric attendance terminals would require Wi-Fi connectivity through the internet I NICNET for communicating with the back-end attendance servers, which are installed at NIC data centers. Therefore, there is need to procure connectivity (GPRS/Wi-Fi using NICNET/Broadband /Internet) from suitable service providers. For proper functioning of the Biometric attendance terminals, minimum 1 mbps of bandwidth connectivity is advised. The format placed at Appendix ‘E’ of the On-boarding Manual for Biometric Attendance System for capturing the connectivity requirements may be used.

7. The site for installation of the wall mounted biometric terminals under 24 hours security shall be vigilantly & intelligently identified by the Nodal Officer ensuring the following:-

7.1 220 V/5A Electrical points with suitable security.

7.2 Protection from environmental conditions like rain, sun etc.

7.3 LAN point for connecting Wi-Fi access devices.

7.4 Good data connectivity through GPRS I 3G as a backup connectivity. Appendix ‘F’ of the On-boarding Manual for Biometric Attendance System for site requirements may be referred to.

8. The Nodal Officer shall take up the installation, commissioning and maintenance of the Biometric attendance terminals with the help of vendors who are empanelled with DGS&D, UIDAI, NIC and DeitY who shall extend all technical support for integrated back-end infrastructure.

9. The Nodal Officer of the respective Unit (i.e. Regional Offices, ZIETs and Kendriya Vidyalayas) shall be responsible for maintenance of the devices installed in his I her Unit. The agencies will also be responsible for taking suitable on-site warranty support for smooth functioning of BAS.

For any suspicion, you may visit the ‘On-boarding Manual for Organisations to install Aadhaar-enabled Biometric Attendance System’ which is readily available on the KVS web-portal and also the FAQs available on ‘http://attendance.gov.in/fag/public fag’.

10. The Nodal Officers in case of KVS, Regional Offices and ZIETs shall ensure to complete the process of procurement of devices as per requirement & norms and make the Biometric Attendance System functional by 07.07.2015.

11. The Deputy Commissioner of respective Regions will further ensure that the Biometric Attendance System is put on fully functional in each of the Kendriya Vidyalaya of his I her Region.

12. It is also intimated that M/s MGRM Net Ltd have been recently awarded the work of MIS/ERP of all KVs through NICSI by KVS. M/s MGRM Net Ltd will be providing one Bio-metric terminal with no additional cost to each school while implementing MIS/ERP (KV Shaala Darpan) in all Kendriya Vidyalayas. One Biometric Terminal seems to be sufficient for 50 to register attendance. So, a KV up to the strength of 50 employee, need not spend on hardware (Biometric device) The compliance report may be sent to this office. Suggestions, if any, to improve the system are solicited.

Yours faithfully,
sd/-
(G.K. Srivastava)
Additional Commissioner (Adm.)

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